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By enabling you to broadcast your screen to coworkers, customers or friends, screen sharing software has become an integral part of online meetings. While there are a lot of options out there, we’ve narrowed down the list to show you the best screen sharing software available today, based on useful features (like annotation), ease of use, pricing, and other factors.
Read on for a look at,
- What to look for in the best screen sharing software
- 7 best screen sharing software
- Best screen sharing software FAQ
What to look for in the best screen sharing software
There’s an abundance of screen sharing software on the market, which can be a double-edged sword – you’ll find of plenty of options, but it can be tough to decide which one is right for you.
To narrow it down, first figure out what your needs are. Some tools are better for simple one-on-one calls, for example, while others are better for large-scale presentations.
If you’re working with a team, you’ll also want to find a tool that’s easily accessible for your colleagues, wherever they are located. Along similar lines, you might want a software that can provide closed captioning as you present live.
Consider whether you need a tool that makes it easy to collaborate with others, whether you want to switch presenters during a session or work on the same document together.
If you rely on certain tools in your business, you might also look for screen sharing software that integrates with your preexisting software.
Finally, some of the best screen sharing software makes it easy to automate tasks, such as setting schedules or recording meetings.
If any of these features are important to you, make sure the software you choose offers these and will make your calls and presentations as easy and straightforward as possible.
7 Best Screen Sharing Software
Now that you know what to look for in the best screen sharing software, here are my picks for the top options available today:
TeamViewer is one of the most popular screen sharing tools out there. As the name suggests, it was made with teams in mind. You can use TeamViewer to share your screen, as well as to hold team conference calls.
Another benefit of TeamViewer is the ability to access and control computers remotely. This means that your team members can access office computers from home, or your IT support can help your employees troubleshoot difficulties from anywhere.
- Over 2.5 billion installations on around 320 million active devices per year, as well as over 600,000 global customers
- Cloud platform will help make your remote access secure from any device, and the global access network ensures fast and stable connectivity and performance
- A variety of packages for different needs
TeamViewer offers three plans:
- Single User is $50.90 per month.
- Multi User is $102.90 per month.
- For Teams is $206.90 per month.
- The tool is also free for private, non-commercial use.
Best for: Business owners and teams who want an array of functions from their screen sharing tool.
These past couple of years have made Zoom one of the most famous and best screen sharing software in the game, and it is easy to see why.
For starters, Zoom is a free video conference tool. With it, you can host meetings and talk to other users.
Zoom rooms can support up to 1,000 participants (up to 100 in the free version). It’s very intuitive and easy to use – which helped skyrocket its popularity during the pandemic.
- While it is mainly thought of as a conference tool, Zoom has screen sharing capabilities too.
- It integrates with over 1,000 other applications and software tools.
- The main downside of Zoom is that you are limited to 40 minutes per session when using the free version. If you need more time, you will need to start the call again or upgrade your plan.
Zoom offers the following plans:
- Basic plan is free for personal meetings of up to 100 participants and caps at 40 minutes per session.
- Pro plan costs $14.99 per month, and is a good pick for any small team.
- Business plan can cover small businesses at the cost of $19.99 per month.
- Enterprise plan is what large businesses use. The cost starts at $19.99 per month per license as well, but you will need to request a quote after discussing with Zoom’s Sales department.
Best for: Individuals, business owners and entrepreneurs who want to reach their coworkers with ease. Zoom can also be useful for hosting online courses and workshops.
If you have already built up your business and are looking to hire more people, you might want to have a tool that can accommodate large numbers. While many of the best screen sharing tools offer enterprise packages, GoToMeeting was built with these in mind.
Through this platform, you can call up to 250 participants, share your screen and even collaborate on projects by drawing on the content you are presenting.
- Hold meetings with up to 250 people.
- Record your calls and meetings and store them both on your computer and in the cloud.
- Integrate with other apps (like Google Calendar) for easy planning.
GoToMeeting (for video conferencing) has three plans:
- Professional, which accommodates up to 150 participants and costs $12 per month.
- Business, which accommodates up to 250 participants and costs $16 per month.
- Enterprise, where you can have up to 3,000 participants. For pricing, you will need to contact the Sales department.
Best for: GoToMeeting is a useful tool for budding enterprises.
Slack is another software with a lot of integrations, which is one reason that it’s relied on by big businesses like Lonely Planet and Target.
As one of the best screen sharing software, Slack also opens up lines of communication via direct message, group chat, phone calls, and video calls.
You can start calls with multiple team members and then share your screen to the whole group. From there, people can jump in or out as they need to.
- Slack lets you communicate with different teams and people in your company with ease.
- Along with screen sharing, it also offers group chat, direct message, phone calls, and video conferencing.
- The presenter can use screen drawing and a whiteboard tool while they share their screen.
Slack offers four pricing plans:
- Free plan sets limits on message history and integrations.
- Pro plan gives you unlimited message history, at $6.67 per month.
- Business+ plan is for when your business starts scaling, at $12.50 per month.
- Enterprise Grid builds a plan for your specific needs after you speak with the sales team.
Best for: Anyone who wants to easily chat with their team while also accessing screen sharing capabilities.
Before Zoom took its crown as the go-to video conference platform, Microsoft’s Skype was reigning supreme. It remains a household name for anything from holding business meetings to video chatting to your relatives in another country.
While some might say it’s showing its age, Skype still has a competitive edge, as it’s one of the best free screen sharing software. It’s free to use its video chat and screen sharing features, and you can invite up to 100 people per call.
- The fact that Skype is available on almost all operating systems is a huge advantage.
- You can record your meetings and calls for up to 30 days, and everyone in the chat can access these.
- Live polls are a unique Skype feature, which can help with team engagement.
- However, a downside is that Skype has no whiteboard to use while you share your screen.
Skype is a free-to-use software when video chatting and screen sharing with other Skype users. However, you can also use it to call phones and landlines in certain countries. For example:
- It costs $3.59 per month to call mobiles and landlines in the United States.
- It costs $9.59 per month to reach mobiles and landlines in India.
- It costs $8.39 per month to reach mobiles and landlines in all of North America.
Best for: As a free tool, Skype is great for anyone on a budget, like people just starting their first blog or business.
6. Google Meet
Google Meet was built from Google Hangouts with businesses in mind. You can start a meeting right from your Gmail inbox, and then start sharing your screen. People can join you easily by clicking on your Google Meet link.
- Google Meet already comes integrated with all Google apps, as well as several others.
- You can have up to 100 participants join; they just need a Google account.
- You can close caption your meetings live to make them accessible to everyone (though the closed captioning isn’t always flawless).
Google Meet offers three plans:
- Google Meet is free for standard use, with the meeting lasting no more than one hour per session.
- Google Workplace Individual extends this time limit to 24 hours per session (as well as some other perks) for $7.99 per month.
- Google Workplace Enterprise expands the participants limit from 100 to 250. You need to contact the sales team for pricing.
Best for: People on a budget who are already using Google apps in their day-to-day business.
7. Microsoft Teams
Another big-name competitor on this list of the best screen sharing software is Microsoft Teams. As more and more people work remotely, schools and businesses around the globe adopted it quickly. Microsoft Teams has lots of app integrations and good screen sharing capabilities.
- It was designed with teams in mind, allowing you to share your screen, files and ideas in a chat box.
- It integrates with a lot of tools, including Google Calendar and Zapier.
Microsoft Teams has two “types” of services – one for Home and the other for Business. The latter comes with four plans:
- Microsoft Teams (free screen sharing software) lets you have up to 100 participants and 60-minute meetings.
- Microsoft Teams Essentials comes with up to 30 hours and 300 participants at the cost of $4.00 per user/month.
- Microsoft 365 Business Basic at the cost of $5.00 per user/month includes Teams in the app package.
- Microsoft 365 Business Standard at $12.50 per user/month expands the offer of the Basic package.
Best for: Since it comes included in Microsoft 365 Business packages, Microsoft Teams is great for business owners who are already planning on using the variety of tools Microsoft offers.
Best screen sharing software FAQ
Now that you’ve read through the list of the best screen sharing software, here’s some additional information that may help you choose the right tool for you.
What can participants see when I’m screen sharing?
You might be able to adjust the settings in your screen sharing software so that participants can only see parts of your screen. If you don’t want to broadcast everything on your screen, you might be able to limit the screen sharing to a specific file or browser tab. If that’s an important feature to you, make sure to choose a screen sharing software that lets you control how much of your screen your audience sees.
Is screen sharing safe?
As long as you stick with a trusted screen sharing tool, you should be safe from harm. Unfortunately, there are some pop-up ads and phishing schemes that may try to install hidden screen-sharing tools on your device to monitor your usage and steal sensitive information. But as long as you use reputable and trusted software like the ones on this list, you don’t have to worry.
If you’re interested in recording your screen shares, head to my list of recommendations for the best screen recording software.